The TRAVERSE Inventory Safety Data Sheets (SDS) module allows you to create and maintain your company’s GHS-compliant safety data sheets in an easy and consistent way.
This module was developed using the GHS standard as a reference and as such is modeled after their examples. However if your company requires changes to the data available, report layouts, or any additional features the basic package does not meet please contact Customware for additional consultation.
Inventory > SDS
A new menu named ‘SDS” has been added to the standard Inventory application. Inside you will find all the new SDS functions to setup your data sheets and print them.
Inventory > SDS > Label Definitions
The SDS Label Definitions function allows you create and maintain label pictograms for use in printing your data sheets. The module comes with all of the new GHS pictograms and a selection of the DOT pictograms pre-installed.
Inventory > SDS > Hazard Classes
The SDS Hazard Classes function codifies the hazard classes as outlined by the GHS specification. All of the defined classes are included but these can be customized, added to or subtracted from as desired.
See Annex 1 of the GHS specification for more information.
Inventory > SDS > Hazard Statements
The SDS Hazard Statements function codifies the hazard statements as outlined by the GHS specification. All of the defined statements are included but these can be customized, added to or subtracted from as desired.
See Annex 3 Section 1 of the GHS specification for more information.
Inventory > SDS > Precautionary Statements
The SDS Precautionary Statements function codifies the precautionary statements as outlined by the GHS specification. All of the defined statements are included but these can be customized, added to or subtracted from as desired.
See Annex 3 Section 2 of the GHS specification for more information.
Inventory > SDS > Hazards
The SDS Hazards function codifies the hazard definitions as outlined by the GHS specification. All of the defined statements are included but these can be customized, added to or subtracted from as desired.
The hazards act as groupings of labels, hazard statements and precautionary statements along with extra information such as the type, class, category and an optional signal word. This information can later be pulled into the SDS report itself.
Safety Data Sheets
Inventory > SDS > Safety Data Sheets
The SDS Safety Data Sheets function allows you to define individual data sheets for each material your company wishes to cover.
The top of the screen contains header information about the data sheet including:
- SDS ID – A unique identifier for the data sheet. This is auto-generated by the system, but can be changed to whatever you wish.
- Revision – The current revision number of the document.
- Created By – The TRAVERSE user ID that originally created the document.
- Created On – The date and time the document was originally created.
- Modified By – The TRAVERSE user ID that last modified the document.
- Modified On – The date and time that the document was last modified.
The screen is divided into 16 distinct sections that cover the main properties of a SDS as outlined in the GHS specification.
The identity section of the SDS defines the identity of the material being covered as well as supplier and emergency information.
- Product ID – The identifier of the product. This will usually be the product’s trade name.
- Recommended Use – How the product is intended to be used.
- Restrictions on Use – Any restrictions on using the product.
This section details the supplier information. It can be entered manually or you can use the buttons on the right side to autofill this section. The Copy Company button will copy the TRAVERSE company information into the fields. The Copy Vendor button will copy the selected vendor information into the fields.
- Supplier Name – The name of the supplier.
- Address 1 – Line 1 of the supplier address.
- Address 2 – Line 2 of the supplier address.
- City – The supplier city.
- Region – The supplier region.
- Postal Code – The supplier postal code.
- Country – The supplier country.
- Intl Prefix – The international phone prefix.
- Phone – The supplier phone number.
- Emergency Phone – The emergency phone number.
- Emergency Restriction – Any restrictions on emergency phone usage.
This section lets you define one or more aliases for the Product ID.
The hazards section lets you assign the previously defined hazards to the SDS. These will be used when printing the SDS report and will provide an aggregate of all common pictograms, hazard classes, categorized precautionary statements and signal words.
Use the toolbar on the Hazards control to create a new entry and select the desired hazard from the list. Click the Copy from Hazard button to copy all precautionary statements from the hazard definition into the hazard detail. This step allows you to customize the wording of the precautionary statements to provide material-specific context and instructions.
You may enter any additional information in the Other Info text area to be displayed on the report.
The composition tab lets you define the chemical composition of the material being documented. Here you can define the mixtures and substances, their individual chemical IDs, any applicable aliases, their CAS number and content percentages.
See Annex 4 Section 3.3 of the GHS specification for more information.
The first-aid section lets you define applicable actions and treatments to take for a variety of categories dealing with human contact.
See Annex 4 Section 3.4 of the GHS specification for more information.
The fire-fight section covers any fire-related hazards the material presents as well as ways to effectively deal with a fire in such an event.
See Annex 4 Section 3.5 of the GHS specification for more information.
6. Accidental Release
The accidental release section deals with precautions to take when a spill occurs, what equipment is suitable for working with the material during cleanup and any environmental effects that could occur.
See Annex 4 Section 3.6 of the GHS specification for more information.
The handling and storage section covers effective and ineffective methods of storing the material as well as how to safely handle it.
See Annex 4 Section 3.7 of the GHS specification for more information.
The exposure and personal protection equipment (PPE) section covers all necessary gear used when handling the material as well as any general information regarding exposure to the material.
The top of this section features a grid view where individual chemical component exposure limits can be detailed including the chemical ID, the control type, the limit type, the exposure limit and it’s relevant unit and the source of the exposure data.
See Annex 4 Section 3.8 of the GHS specification for more information.
The properties section covers the physical and chemical properties of the material as well as its general appearance, color and odor to help identify it.
See Annex 4 Section 3.9 of the GHS specification for more information.
The stability and reactivity section covers the reactivity of the material as well it’s chemical stability, conditions that should be avoided while handling the material, any other materials it is incompatible with and any byproducts due to decomposition.
See Annex 4 Section 3.10 of the GHS specification for more information.
The toxicological section covers the general health effects of the material for use by medical and toxicological professionals.
See Annex 4 Section 3.11 of the GHS specification for more information.
The ecological section covers the effects of the material on the environment on both land and water.
See Annex 4 Section 3.12 of the GHS specification for more information.
The disposal section covers instructions on proper disposal of the material as well as how to handle any contaminated packaging.
See Annex 4 Section 3.13 of the GHS specification for more information.
The transport section covers required transportation information such as the UN number, the proper shipping name, any hazard classes, hazard labels, the packaging group and if the material is a marine pollutant.
Individual sections are available for DOT, IMDG and IATA information separately.
See Annex 4 Section 3.14 of the GHS specification for more information.
The regulatory section lets you explain any federal, state or local regulations regarding the material being covered. Rich text formatting is available here to provide you the methods to organize and format the document as required.
See Annex 4 Section 3.15 of the GHS specification for more information.
The other section is used to provide any other relevant information to the SDS that does not belong elsewhere. Rich text formatting is available here to provide you the methods to organize and format the document as required.
See Annex 4 Section 3.16 of the GHS specification for more information.
Inventory > SDS > Print SDS
The Print SDS function allows you to generate and print individual data sheets. A standard TRAVERSE item filter is provided to allow you to easily pull specific items for printing. The function will look at the SDS ID custom field on the item record and use that when generating the report. As well you can filter by the SDS ID itself if you wish to target a specific data sheet.